LEAs with a MEP must establish a PAC and consult with it in the planning
, operation, and evaluation of the MEP. A migrant PAC is comprised of a majority of migratory parents and/or
guardians who are empowered to be advocates and supporters of the MEP because they have a personal stake in the program’s
success. Other members of the PAC may include MEP staff, representatives from community agencies that support migratory parents
(stakeholders), and school district staff.
Contact your ESC MEP staff for information on migrant PAC training available in your region.
Take part in the decision-making
process
Have the opportunity to function as
advocates
Planning
Help identify goals and steps
involved in meeting goals.
Discuss use of MEP funds and
other resources.
Discuss timelines logistics and
strategies.
Operation
Help establish, implement or
support programs.
Support ongoing efforts.
Help conduct parent events and
activities.
Evaluation
Help evaluate the program.
Provide suggestions to improve
the program.
Identify barriers and best practices.
PAC meetings should:
Have an agenda written in a language
understood by parents.
Be convenient at a time and location for parents
to attend.
Contain a quorum of members when held.
Follow PAC bylaws established.
Be conducted in a language understood by parents.
Have elected officers run the meetings.
Follow Basic Parliamentary Procedures and
Robert’s Rules of Order.
Keep meeting minutes to document meaningful
consultation.
Build capacity of parents as advocates and
stakeholders.
List of suggested programmatic
and academic performance topics.
Educate and update parents on any changes to
the MEP implementation for the current year.
Discuss the parent’s role in supporting the MEP.
Provide an opportunity for parents to give
feedback on future topics/trainings to address.
PAC meeting documentation:
Invitations
in a language understood by parents
Agenda
in a language understood by parents;
meaningful consultation
should be evident
Sign-in sheets (Include the TX-NGS number of one of the children next to
the parent’s name to document migrant eligibility.)
Minutes
in a language understood by parents;
meaningful consultation should be evident.
Checklist of PAC meeting requirement
If PAC meetings are held with another district
meeting, be sure to conduct the Migrant PAC
meeting at a separate time (i.e. before or after the
other district meeting), create a separate agenda,
have a separate sign in sheet, and keep separate
minutes to document that only Migrant PAC
members were involved in the meeting.